2. The objects of the Club shall be to provide facilities for the pursuit of the game of chess, to organise competitions for its members and to arrange for the representation of the Club in chess leagues, competitions and tournaments.
3. Membership will be open to all. The Committee shall have power to admit members, to refuse membership to any applicant and to request a member to resign if it is considered in the Club’s best interest to do so.
4. The Office Bearers shall consist of a President, Secretary, Treasurer, and Competitions Secretary. The Committee shall consist of the Office Bearers and any other member or members co-opted by the Committee or elected at the Annual General Meeting. There shall be a maximum of two Committee members who are not Office Bearers.
The Committee has the right to co-opt up to two club members to the committee. Any such co-opted member will serve until the next AGM when their membership may be confirmed.
5. Office Bearers shall be proposed, seconded and elected annually at the Annual General Meeting. A vote of members shall be taken where more than one member has put themselves up for election as an Office Bearer.
6. The business of the Club shall be conducted by the Office Bearers and the captains of the teams entered in leagues, competitions and tournaments. It will have the authority to conduct club business, delegating tasks and roles for special purposes.
7. The President shall preside over all meetings of the Club and will have casting vote on all matters. If the President is absent any other Office Bearer shall deputise and have a casting vote.
8. An Annual General Meeting shall be held in the month of September each year to elect Office Bearers, to receive reports from the Secretary, Treasurer and Competitions Secretary and to transact any other relevant business. Five members shall form a quorum.
9. A Special General Meeting shall be held within fourteen days of a written request supported by at least five members, or if the Office Bearers decide that such a meeting is necessary.
10. The Secretary shall give fourteen days' notice to each member of the date and time of Annual General and Special General Meetings and indicate the business to be conducted at such meetings.
11. The subscription fee for the coming year shall be fixed at the Annual General Meeting. There shall be different categories of membership to include Full, Junior and any other as decided at the Annual General Meeting, each with its own subscription fee. The Junior membership fee shall be for those under the age of 18 at the date of the AGM.
12. Club members are to pay fees within two calendar months of the AGM and any member who fails to pay within this time will cease to have the right to participate in club activities, and to active membership. Any exceptions are at the discretion of the Committee. The Committee can raise additional sums from club members during the season, for the proper functioning of the Club.
13. The Secretary shall keep minutes of the AGM and any Special General Meeting.
14. The Treasurer shall keep an account of the income and expenditure of the Club. Any member of the Club may review the financial records maintained by the Treasurer.
15. The Committee shall appoint a suitable person to act independently of the Committee so that if a Club member has concerns about the behaviour of another member they can speak to that person in confidence. This person shall be responsible for investigating any such concerns and reporting back to the Committee. In the event that the concern is about the suitable person the initial concern should be expressed to the President.
16. The Club shall ensure that laws and rules relating to the coaching and protection of juniors and vulnerable adults are adhered to.
17. The Constitution may be amended at any Annual or Special General Meeting provided that notice of the proposed amendment is given to the Secretary at least fourteen days before any such meeting. Amendments to the Constitution may only be passed if two thirds of the members present at the meeting have voted for them.
18. In the event of the dissolution of the Club its assets (after settling any liabilities) shall pass to Chess Scotland (or any successor organisation) and shall be used, at the President’s discretion, to further the game of chess in Scotland.
19. The Secretary shall draw up Tournament Rules for each event authorised by the AGM and issue a proposed schedule for the event as soon as is practical. A tournament arbiter, not competing in that tournament, shall be appointed for each tournament to deal with any disputes.
No comments:
New comments are not allowed.